Weddings · My celebration plan

☐ 6–12 months before · Start with what matters · Choose your three priorities together
Talk about what you want to remember: a meaningful ceremony, time with family, great food, or a full dance floor. Use those priorities when deciding what to include, simplify, or skip.

☐ 6–12 months before · Start with what matters · Make one working budget
List each planned expense, its owner, the quoted amount, and its due date. Leave space for items such as delivery, setup, rentals, and cleanup, and ask vendors which costs are included.

☐ 6–12 months before · Start with what matters · Agree on family contributions
If relatives or padrinos and madrinas want to help, ask what they would genuinely enjoy doing. Record the agreed task, item, time, or financial contribution privately, along with who will confirm it; never assume a title includes payment.

☐ 6–12 months before · Start with what matters · Connect the date, guest count, and spaces
Make an initial household guest list before choosing the size of the venue. Compare the ceremony and reception locations, travel time between them, and the dates your essential guests can attend.

☐ 3–6 months before · Plan for your people · Decide what the ceremony will include
Choose a religious, secular, or other ceremony that fits you. If you want readings, a lazo, arras, or a blessing, discuss the order and participants with your officiant rather than assuming every ceremony uses the same format.

☐ 3–6 months before · Plan for your people · Check names and household invitations
Confirm preferred names, accents, partners, plus-ones, and whether children are invited. Ask discreetly about family groupings or seating considerations instead of making assumptions about relationships.

☐ 3–6 months before · Plan for your people · Plan the English and Spanish moments
Decide which invitation details, ceremony readings, signs, and announcements need both languages. Give your emcee a short bilingual pronunciation list and ask a fluent family member to review meaningful names and phrases.

☐ 3–6 months before · Plan for your people · Ask what will help guests feel comfortable
Offer a private way to request step-free access, nearby seating, food accommodations, or a quieter place to rest. Check entrances, restrooms, parking, and the route between ceremony and reception with the venue.

☐ 6–12 weeks before · Build the celebration · Confirm the scope of each vendor
Keep one contact list for the venue, food, flowers, music, photos, and rentals. Request a written description of arrival times, included work, required equipment, and the person responsible for setup and cleanup.

☐ 6–12 weeks before · Build the celebration · Map the meal and service
Choose a meal that works for your guest count, schedule, and space. Confirm how guests will be served, how food requests will be handled privately, and when water, other drinks, and meals for working vendors will be available.

☐ 6–12 weeks before · Build the celebration · Give music and speeches a clear plan
Share your entrance songs, special dances, must-play favorites, and do-not-play list. Set an order and approximate length for speeches, including translation or a short summary when it will help relatives follow along.

☐ 6–12 weeks before · Build the celebration · Make a family photo and story list
Name the groups and moments you want photographed, including relatives who may leave early. Invite family stories or photos for a memory table only with permission, and choose someone who can gather each group.

☐ 6–12 weeks before · Build the celebration · Send invitations with a simple RSVP path
Include the date, local start time, locations, dress guidance, RSVP deadline, and a contact for questions. For WhatsApp, consider direct messages; explain before adding guests to a group that their numbers will be visible, and keep private guest details out of public links.

☐ 6–12 weeks before · Build the celebration · Help traveling and remote relatives join in
Share verified venue directions, parking, accommodation ideas, and any separate ceremony address. If you plan a video call or stream, ask the venue and participants first, then assign one person to test and host it.

☐ 1–4 weeks before · Confirm the details · Write down your heat and rain backup
Agree on the alternate space, shade, water, and a comfortable waiting area. Set a decision time, name who makes the call, and tell vendors how the move will affect power, sound, seating, and delivery.

☐ 1–4 weeks before · Confirm the details · Reconcile the guest count and timeline
Follow up on missing RSVPs, confirm the venue’s final-count deadline, and update the seating plan. Share one dated timeline showing arrivals, ceremony, photos, food, dances, and the end of the event.

☐ Event day + afterward · Enjoy and wrap up · Choose a day-of point person
Give a trusted person the vendor contacts, timeline, backup plan, and list of items to bring home. Agree on which small decisions they can handle so the couple does not have to answer every delivery or setup question.

☐ Event day + afterward · Enjoy and wrap up · Return, thank, and share with care
Assign rental returns and collection of personal items before everyone leaves. Thank people for the specific ways they helped, and check permission before sharing family photos or recordings in a public album.

1. Provider

Service: ________ · Quoted total: ________ USD

Included / source / quote date: ________________________________________________

Open questions / deposit / cancellation: ________________________________________________

2. Provider

Service: ________ · Quoted total: ________ USD

Included / source / quote date: ________________________________________________

Open questions / deposit / cancellation: ________________________________________________

3. Provider

Service: ________ · Quoted total: ________ USD

Included / source / quote date: ________________________________________________

Open questions / deposit / cancellation: ________________________________________________

A link is not a guest list

Anyone with a YouTube unlisted link can watch and forward it. Private videos use selected viewers instead. Choose the intended audience, check the actual visibility setting, and test access with a relative before sharing.

YouTube privacy settings

Check who can host the stream

Review channel verification, restrictions and current age rules before choosing YouTube. For a quinceañera, appoint a trusted adult host and read the specific rules for streams featuring minors; a planning page does not establish eligibility.

YouTube live eligibility and age rules

Do not leave activation until event day

YouTube mobile streaming has separate subscriber and device requirements. First-time activation can take up to 24 hours, and some channels have audience limits. Check the current mobile rules and test the account you intend to use.

YouTube mobile requirements

Rehearse where it will happen

Test the actual venue connection, camera framing, movement and microphone with someone watching remotely. Check battery or power, assign a host, and keep an approved recording or phone-call backup. A successful test cannot guarantee an uninterrupted event.

YouTube connection, audio and motion testing