Catering and cake: Questions for Your Quinceañera

Start with your actual plan.

Compare the meal, service and cake portions using the same headcount and schedule.

Bring the event date, location, approximate guest count and the hours you need. Ask the adult family organizer to keep one written record. Her favorite music, comfort and chosen traditions belong in the plan; no tradition is required.

• See all vendor question sheets

17 questions to take to the conversation.

Use the questions that fit the service you are requesting. Ask for a written answer, quantity or time instead of leaving it at “we take care of everything.”

1. Are you available on our exact date and at our location? What holds the date, and when does this quote or hold expire?
2. Who will actually deliver the service, who can explain the plan in English and Spanish, and how do we approve staff or subcontractor substitutions?
3. Can you list the complete scope and total in one currency, including taxes, required fees, travel and any overtime rates?
4. What deposit and remaining payments are due, on which dates, and how do we receive a receipt and written confirmation?
5. For our guest count, what exact menu, portions and service style does the quote include? Are children’s meals priced separately?
6. Can we taste the food and cake, who can attend and does the tasting have a fee or credit toward the order?
7. When is the final headcount due, and how do additions, absences or vendor meals change the total?
8. What ingredients and cross-contact limits can you explain for allergy or dietary requests? How are meals identified privately?
9. How many servers are included, who is the on-site lead and can buffet labels or service directions be given in both languages?
10. Are beverages, ice, cups, plates, utensils, linens and serving equipment included or quoted separately?
11. How do you time dinner around her entrance and dances, and what happens if the program is late?
12. How many cake servings are included, what is the agreed design and are the topper, delivery, stand and cutting fee separate?
13. Who confirms kitchen access, delivers and sets up the food and cake, then clears dishes, trash and rental equipment?
14. Can seated guests receive assistance at a buffet, and what clear serving route will you leave for mobility access?
15. If a delivery is delayed, a kitchen appliance fails or the cake is damaged, what substitute can you provide, who approves it and how is the price adjusted?
16. If we cancel or change the date, what notice, fees, refunds, credits and new-date availability apply to our booking?
17. What is the final confirmation deadline, who is our event-day contact and how will you document approved changes or a backup plan?

Your answer sheet

Print this article or copy the questions into your own notes. Write the answer beside its question number. Mark Confirmed only when the detail is agreed in writing; mark Pending when someone still needs to answer. These spaces are for writing on paper; the article does not save answers.

Vendor / contact: ____________________ Event date: ____________________ Quote date: ____________________

Compare the same request

Ask each vendor for the same date, location, headcount and service request. A lower total is useful only when you know what each quote includes. Copy the confirmed details below and circle the open questions.

Name the next step

Pending detail: ____________________ Person who will ask: ____________________ Follow-up date: ____________________. Keep the quote, answers and receipt together. If a term is unclear, ask the provider to explain it before you commit; these organizing questions do not interpret a contract.

Snap a photo or take a screenshot. Send it to us. We’ll update it all for you.

For updates to your LUNAYMAS order, email jefe@lunaymas.com with the adult organizer’s name, order number and the changes you want. Send only the relevant planning section. Cover guest contacts, payment details, private addresses, medical or dietary details and children’s personal information. Our team reviews the request within your confirmed order scope; send scope or timing questions with it.

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