Photography and video: Questions for Your Quinceañera

Start with your actual plan.

Ask who will be behind the camera and what the family will receive after the party.

Bring the event date, location, approximate guest count and the hours you need. Ask the adult family organizer to keep one written record. Her favorite music, comfort and chosen traditions belong in the plan; no tradition is required.

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17 questions to take to the conversation.

Use the questions that fit the service you are requesting. Ask for a written answer, quantity or time instead of leaving it at “we take care of everything.”

1. Are you available on our exact date and at our location? What holds the date, and when does this quote or hold expire?
2. Who will actually deliver the service, who can explain the plan in English and Spanish, and how do we approve staff or subcontractor substitutions?
3. Can you list the complete scope and total in one currency, including taxes, required fees, travel and any overtime rates?
4. What deposit and remaining payments are due, on which dates, and how do we receive a receipt and written confirmation?
5. Who are the named photographer and videographer, how many people come and can we see a complete quinceañera gallery or film from them?
6. Do the coverage hours include getting ready, the ceremony, portraits and the reception, or are travel and breaks deducted?
7. Is a portrait session before the event included? Confirm location, duration, outfit changes and any separate charge.
8. How will you photograph her comfortably, with an adult organizer available and the poses or moments she wants to skip respected?
9. Can we agree on a short family-group list and the optional entrance, vals or court moments we want covered?
10. Who helps gather relatives in English and Spanish so she is not calling everyone herself?
11. What happens if portraits, the ceremony or a dance are delayed? What is the hourly extension cost and who approves it?
12. How many edited photographs and what film lengths are included? Are prints, albums, raw files or extra edits separate?
13. What are the preview and final delivery dates, download format, gallery expiration and correction process?
14. How are permissions handled for public use of her photos or film, and can the adult organizer decline promotional use?
15. When do you set up lights or tripods, keep accessible paths clear and pack up? What camera, audio and file backups do you use?
16. If we cancel or change the date, what notice, fees, refunds, credits and new-date availability apply to our booking?
17. What is the final confirmation deadline, who is our event-day contact and how will you document approved changes or a backup plan?

Your answer sheet

Print this article or copy the questions into your own notes. Write the answer beside its question number. Mark Confirmed only when the detail is agreed in writing; mark Pending when someone still needs to answer. These spaces are for writing on paper; the article does not save answers.

Vendor / contact: ____________________ Event date: ____________________ Quote date: ____________________

Compare the same request

Ask each vendor for the same date, location, headcount and service request. A lower total is useful only when you know what each quote includes. Copy the confirmed details below and circle the open questions.

Name the next step

Pending detail: ____________________ Person who will ask: ____________________ Follow-up date: ____________________. Keep the quote, answers and receipt together. If a term is unclear, ask the provider to explain it before you commit; these organizing questions do not interpret a contract.

Snap a photo or take a screenshot. Send it to us. We’ll update it all for you.

For updates to your LUNAYMAS order, email jefe@lunaymas.com with the adult organizer’s name, order number and the changes you want. Send only the relevant planning section. Cover guest contacts, payment details, private addresses, medical or dietary details and children’s personal information. Our team reviews the request within your confirmed order scope; send scope or timing questions with it.

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