Transportation: Questions for Your Wedding

Start with your actual plan.

Plan separate movements for the couple, wedding party and guests rather than assuming one trip covers everyone.

Bring the date, ceremony and reception locations, approximate guest count and service hours. Decide together what matters to you, then give every vendor the same request. Family help and traditions are choices you both can make.

• See all vendor question sheets

17 questions to take to the conversation.

Use the questions that fit the service you are requesting. Ask for a written answer, quantity or time instead of leaving it at “we take care of everything.”

1. Are you available on our exact date and at our location? What holds the date, and when does this quote or hold expire?
2. Who will actually deliver the service, who can explain the plan in English and Spanish, and how do we approve staff or subcontractor substitutions?
3. Can you list the complete scope and total in one currency, including taxes, required fees, travel and any overtime rates?
4. What deposit and remaining payments are due, on which dates, and how do we receive a receipt and written confirmation?
5. Which exact vehicles and capacities are reserved for the couple, wedding party and any guest shuttles?
6. Who is the assigned driver for each vehicle and who is the adult contact for each pickup group?
7. What are the confirmed stops and times for getting ready, ceremony, portraits, reception and the final return?
8. How many shuttle loops are included, and how do you know everyone has a seat before the ceremony and at the end?
9. What traffic and boarding buffer do you recommend for this route, and who approves a change if the ceremony runs late?
10. Are seat belts and any required passenger restraints available in the vehicle we would actually receive?
11. Can guests board without stairs or with assistance, and what dimensions or mobility needs must we confirm first?
12. How are guest pickup points and the last return trip communicated in English and Spanish?
13. Are waiting, extra stops, mileage, parking, tolls and gratuity in the total, and what overtime rate applies?
14. Who verifies drop-off and staging space at each venue, handles allowed luggage and clears vehicles after service?
15. If one vehicle breaks down or a driver cannot come, what replacement and guest communication plan is ready?
16. If we cancel or change the date, what notice, fees, refunds, credits and new-date availability apply to our booking?
17. What is the final confirmation deadline, who is our event-day contact and how will you document approved changes or a backup plan?

Your answer sheet

Print this article or copy the questions into your own notes. Write the answer beside its question number. Mark Confirmed only when the detail is agreed in writing; mark Pending when someone still needs to answer. These spaces are for writing on paper; the article does not save answers.

Vendor / contact: ____________________ Event date: ____________________ Quote date: ____________________

Compare the same request

Ask each vendor for the same date, location, headcount and service request. A lower total is useful only when you know what each quote includes. Copy the confirmed details below and circle the open questions.

Name the next step

Pending detail: ____________________ Person who will ask: ____________________ Follow-up date: ____________________. Keep the quote, answers and receipt together. If a term is unclear, ask the provider to explain it before you commit; these organizing questions do not interpret a contract.

Snap a photo or take a screenshot. Send it to us. We’ll update it all for you.

For updates to your LUNAYMAS order, email jefe@lunaymas.com with the adult organizer’s name, order number and the changes you want. Send only the relevant planning section. Cover guest contacts, payment details, private addresses, medical or dietary details and children’s personal information. Our team reviews the request within your confirmed order scope; send scope or timing questions with it.

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