Are You Asking Your Wedding Vendors the Right Questions?

Start with the wedding you both want.

You may be planning two locations, a ceremony, dinner and a dance floor. Ask how those parts connect before you book each one. Agree on your priorities as a couple so every vendor is quoting the wedding you actually want.

A first look, special dance, padrinos, lazo or arras may be meaningful to you. Include only the moments you choose and confirm ceremony details with the person leading it.

Give every vendor the same facts.

Write one request with your date, locations, estimated guest count, service hours, language needs and the exact items you want. Share only what that vendor needs. Keep the adult organizer’s contact on the working copy, with private guest information elsewhere.

• Are you available on our exact date and at our location? What holds the date, and when does this quote or hold expire?
• Who will actually deliver the service, who can explain the plan in English and Spanish, and how do we approve staff or subcontractor substitutions?
• Can you list the complete scope and total in one currency, including taxes, required fees, travel and any overtime rates?
• What deposit and remaining payments are due, on which dates, and how do we receive a receipt and written confirmation?

Choose the question sheet for the next conversation.

Each guide has specific questions, numbered answer spaces, printable Confirmed/Pending boxes and a three-vendor comparison. Use the services you need; there is no requirement to hire every category.

• Venue and reception space

  Check ceremony and reception arrangements together, including the transition between them.

• DJ and MC

  Plan the ceremony sound separately from the reception music and announcements.

• Photography and video

  Match coverage hours to the ceremony, portraits and reception you actually want documented.

• Catering and cake

  Ask how the menu and staffing work from cocktail hour through the cake service.

• Décor, flowers and rentals

  Count ceremony and reception items separately and decide what can be reused between them.

• Hair, makeup and attire

  Book appointments against the photo and ceremony schedule, with clear alteration and touch-up plans.

• Transportation

  Plan separate movements for the couple, wedding party and guests rather than assuming one trip covers everyone.

• Coordinator and choreographer

  Separate wedding-day coordination from optional dance lessons, then connect both to one timeline.

Ask who takes care of the handoffs.

Ceremony sound, portraits, the room change and dinner may be handled by different people. Ask who gives each cue, who moves equipment, who tells guests where to go and who approves a delay or extra charge.

• A named lead and backup contact, not only a company name.
• Accessible entrances, seating, restrooms and clear service paths.
• Names and announcements checked in English and Spanish when needed.
• A written plan for equipment failure, weather, missing staff and a changed date.

Separate Confirmed from Pending.

“We can probably do it” stays Pending. Record the answer, who gave it and the date. Mark Confirmed when the detail is agreed in writing. If the scope changes, get a new total and update the affected timeline. For cancellation or rescheduling, ask about notice, charges, refunds, credits and actual new-date availability before committing.

Snap a photo or take a screenshot. Send it to us. We’ll update it all for you.

For updates to your LUNAYMAS order, email jefe@lunaymas.com with the adult organizer’s name, order number and the changes you want. Send only the relevant planning section. Cover guest contacts, payment details, private addresses, medical or dietary details and children’s personal information. Our team reviews the request within your confirmed order scope; send scope or timing questions with it.

• Email LUNAYMAS about your order